Tenant resources

Online Tenancy Application

Applying Online

Use our online application portal to apply for any of our managed rental properties online.

Apply now

Offline Rental Application

If you wish to submit a paper application please follow the steps below;

  1. Download and complete an application form – COYLE EVERETT TENANCY APPLICATION FORM
  2. Print and sign the application
  3. Fax, email or hand deliver completed form to us;

Address: 58 Hall Street, Bondi Beach

Fax: 02 9130 3368

Email: [email protected]

Maintenance Request

Emergency Trades List

Type-primary Name Telephone
Electrician PAUL MEYER 0412 214 737
Electrician DELL ELECTRICS 0418 204 864
Electricity Supplier AUSGRID 131 535
Handyman P & K CALLEJA 0428 416 968
Lawns/Garden/Rubbish Removal DARYL LLOYD SERVICES 0418 166 719
Plumber – Major Repairs INFRA WORKS PLUMBING PTY LTD 0408 667 476
Plumber – Minor Repairs WAYNE GOLBY 0400 372 288
Plumber – Drains/Sewer ANDREW MILNE 0404 116 690
Water Supplier SYDNEY WATER 132 092
Gas AGL 131 606

Update Contact Details

Vacating Notice

Note: If your lease is within two (2) weeks of expiring, you are required to give two weeks written notice, however if your lease has already expired, you are required to give three (3) weeks written notice. If you are looking to break your lease agreement please contact our office to discuss.

What You Need to Know – Important Tenant Information

Offering an extensive and diverse range of residences for lease, Coyle/Everett is the perfect forum for finding your new home.

Office Hours

Our office is open from 9.00am until 5.30pm Monday to Friday and 9.00am-12.00pm Saturday, and in the event of an emergency (outside of these times) your Property Manager will always attempt to assist you. 

Application For Tenancy & Tenancy Agreement

When you’ve found your perfect property, you’ll need to fill out an Application for Tenancy. Be sure to bring 100 points of ID in order to apply. We generally require one week’s rental as a holding deposit once your application is approved, which effectively takes the property off the market until the lease is signed. Once your application is approved, we’ll then arrange a time for you to sign a Tenancy Agreement and the holding deposit will be used as your first week’s rent. 

Rental Bond

When you sign a lease, you will also be required to lodge a bond payment, which is equivalent to four week’s rent. The bond payment is made online directly to the Rental Bond Board, you will receive an email from ‘Rental Bonds Online’ which will provide you with the details to make the bond payment. Our office would suggest that the payment for the bond be completed at least 2 business days prior to signing the Tenancy Agreement as we require that all payments need to be received and cleared prior to the collection of the keys to your new home. The purpose of the rental bond is that it is held as security against any outstanding rent or damage and will be reimbursed once the property is fully vacated, less any deductions that may be agreed upon or directed by the Tribunal in the event of a dispute. 

Condition Report

Upon moving in you will receive a condition report which you will need to check, make any additional comments on, sign and return a copy to us within seven days. This is to ensure that the pre-existing state of the home is accurately detailed. When you vacate, it is your responsibility to leave the property in the same condition in which you entered it, fair wear and tear excepted.

Rental Payments

Rental payments can be made weekly, fortnightly or monthly in advance and are made through a direct deposit from your account to our Trust Account. This can be set up through your internet banking and we will issue you with an identification number that should be used for all transactions.

We understand that occasionally unforeseen circumstances prevent you from paying your rent on time and we endeavour to be understanding in these situations. Please ensure that you call us immediately in the event of non-payment so we can try to accommodate you. If you don’t make prior arrangements with us, then we are bound to issue a termination notice 14 days after non-payment.

Repairs & Maintenance

The Coyle/Everett Property Management team understands that the one thing our tenants demand is rapid response to any issues, with minimal disruption. We undertake to deal with all repairs as quickly as possible, please note some repairs are subject to owner approval. All requests for repairs and maintenance are best reported via our website.

Repair request in the event of an emergency repair required outside office hours and your Property Manager is uncontactable, arrangements for repairs can be made directly with the tradespeople listed on your tenancy agreement. Your Property Manager will attend to all repairs as promptly as possible however, in many instances it will be necessary to obtain the owner’s approval for quotes to be obtained before any work can commence.

For urgent after hours repairs, all leases have emergency contact numbers on them for a plumber and electrician. Please note, any repairs that the tenant arranges outside of normal business hours will be at the tenant’s expense unless it is deemed to be under valid urgent circumstances.

Locks and Keys

Locks may only be changed after written permission from Coyle/Everett. A duplicate key must also be given to our office should this permission be granted. No service is provided after hours by our firm for the loss of any keys, however our office may have a second set of keys, we therefore suggest you contact our office prior to arranging for a locksmith.


It is the owner’s responsibility to insure the building, however the insurance of contents is the responsibility of the tenant.

Periodic Inspections

Regular inspections of the property you are renting are carried out to advise the landlord of how the property is being maintained and to keep them informed of any maintenance required. Coyle/Everett respects the privacy of our tenants our office may contact you to arrange a property inspection with the tenant advised in writing in order to organise a suitable inspection time.

Termination of your Lease

If you decide to end your tenancy at the expiration of your Tenancy Agreement, you are required to give two weeks notice in writing before the end of your lease.

If you are on a periodic tenancy (i.e. a month-by-month lease), we require 21 days notice in writing.

If you cancel your lease early, we’ll make our best efforts to find new tenants, utilising our extensive database and contacts. However, advertising costs and the lease preparation fee of $33.00 which is charged to the Landlord will be payable by you, there will also be a letting fee charged of one week’s rent and you will be liable to pay rent for any time that the property is vacant prior to re-leasing it. 

Electricity, Gas & Telephone

It is your responsibility to have all services at the property placed in your name and to arrange a final meter reading prior to vacating. If you require any assistance in organising the connection of your utilities please speak with our office upon the approval of your application, or contact numbers for these services are:

ELECTRICITY (Energy Australia) 131 535
GAS (AGL) 131 606
TELEPHONE (Telstra) 132 200

Landlord resources

Update Contact Details

Request Documents

Monthly Statement

Annual Income & Expenditure

Rental Appraisal Request

Strata management resources

New Strata Management Services Quote

Update Contact Details

Address for Correspondence:


Address for Levy Notices:


Managing Agent's Details:

Tenant(s) Details:

Maintenance Request

Important Note:

Upon receipt of your maintenance request the appropriate contactor will be asked to contact your named site contact person within the next 24 hours.

Note that the Owners Corporations are only responsible for maintenance of common property repairs. If in doubt please phone to clarify.

For more detailed information on which area of your property is considered common property, and thus the responsibility of the owners corporation, download Strata Community Australia (NSW) Who’s Responsible Guide.

Urgent jobs are to be phoned into our office between 9am and 5pm Monday to Friday. For after hours emergencies please contact the specialist emergency trades.

Coyle/Everett shall not be held responsible in the event that this request is delayed due to unforeseen circumstances.

All repairs must be reported by either the Owner or Owners Real Estate Agent, our Office will not accept maintenance requests directly from Tenants.

Contact Details:

OwnerReal Estate Agent

Property Details:

Maintenance Details:

Order Key or Access Device

Access devices such as keys, fobs and remote controls can be ordered through our office.

Please note that a deposit or payment (variable based on your building’s instructions) may be required in addition to an administration fee of $27.50. Complete the form below and attach the necessary supporting documentation.

Any request for a key or access device must be made by the Unit/Lot Owner or Owners Real Estate Agent, our Office will not accept requests directly from Tenants.

OwnerReal Estate Agent

Main Entrance Door KeySwipe CardFobRemote

Strata Levy Payments

Refer to Macquarie DEFT

Book a Strata Search

Strata search bookings can be made up to 4pm the day before the search date (subject to availability). An email will be sent to confirm your booking.

Search fees are $34.10, please use the exact cash amount, or a Business Cheque for payment.

Note: Private searchers will require written authority by the owner or agent prior to search being booked.

Request Certificate of Currency

To request an insurance certificate of currency, complete the form below and we will issue a certificate within 48 hours.

Section 184 Certificate

A certificate issued under section 184 of the Strata Schemes Management Act 2015 can be ordered using the form below.

A Section 184 Certificate gives the information about the strata scheme including:

  • The names and addresses of the strata committee members, the strata managing agent and building manager (if applicable)
  • The levies to be paid by the owners
  • Any outstanding levies
  • The address where the records and financial statements can be viewed
  • Any special by-laws made by the owners corporation in the past 6 months
  • Building insurance policies
  • The proposals for funding matters set out in the 10 year capital works fund plan
  • Whether or not a strata renewal committee has been established

Statutory fees apply for the provision of these certificates.

Section 184 –  $119.90 incl GST per lot and $59.95 incl GST per utility lot.

Payment must be made to the office of Coyle/Everett before a certificate will be issued.

Payment must be made by either Cheque or Money Order and made payable to “OWNERS CORPORATION STRATA PLAN #” and posted to P.O. Box 7044 BONDI BEACH NSW 2026.

Upon receipt of request and payment, the certificate will be issued within 14 days and will be issued to your nominated email address.


Below are the forms that our Office suggest that you use to assist you in your Strata Scheme. If you have any questions please contact us.

Strata Title Proxy – CERE Strata Title Proxy Form – Template

Company Title Proxy – CERE Company Title Proxy Form – Template

Company Nominee – Company Nominee Form

Emergency Trades List

Type-primary Name Telephone
Electrician PAUL MEYER 0412 214 737
Electrician DELL ELECTRICS 0418 204 864
Electricity Supplier AUSGRID 131 535
Handyman P & K CALLEJA 0428 416 968
Lawns/Garden/Rubbish Removal DARYL LLOYD SERVICES 0418 166 719
Plumber – Major Repairs INFRA WORKS PLUMBING PTY LTD 0408 667 476
Plumber – Minor Repairs WAYNE GOLBY 0400 372 288
Plumber – Drains/Sewer ANDREW MILNE 0404 116 690
Water Supplier SYDNEY WATER 132 092
Gas AGL 131 606